Startin Point Pte Ltd

CommonStore for Exchange Server
IBM® CommonStore for Exchange Server provides comprehensive e-mail archiving and mailbox management capabilities.

Overview
Authorized users, such as compliance staff, can perform cross-mailbox search and place e-mail on hold in support of retention requirements, e-discovery and audit.

• Provides the ability to integrate e-mail content with other contextually similar documents, such as contracts, through a policy-driven archive
• Facilitates retention, archiving, holding and disposal of e-mail and attachments
• Includes full-text indexing of e-mail so it is easily searched and discovered
• Helps to ensure e-mail compliance with regulatory, government and industry mandates
• Trims the size of the Microsoft® Exchange database to improve the performance and operations of e-mail systems
• Archives e-mail, attachments or both into a scalable content management system similar to other electronic content
• Provides cross-mailbox search by authorized users with actionable results (for example, place e-mail on hold) for legal discovery
• Operating systems supported: Windows

Features and Benefits
IBM® CommonStore for Exchange Server connects the fast growing messaging and groupware platform, Microsoft® Exchange Server, with the industry-leading Content Manager, Content Manager OnDemand, or Tivoli® Storage Manager.

Don't worry about the growing size of your Exchange Server File. CommonStore processes e-mail and attachments eligible for archiving and automatically off-loads the server. Two strategies offer smaller capacity requirements and faster performance for your Exchange Server(s):

• Archive complete mail documents - off-load selected e-mail from your existing Exchange Server to an external archive, moving both attachments and e-mail messages.
• Archive file attachments only - keep the messages online and archive just the bulky file attachments. When you need them again later, just click retrieve. CommonStore immediately retrieves the files from the archive -- for simple display or for reattachment to the mail document.

Depend on Outlook desktop convenience to eliminate laborious searches in paper files or microfilm archives and keep archived documents at your fingertips.

• Outlook desktop interface lets you retrieve virtually any attachment such as scanned images, word processor files, or spreadsheets.
• Seamless integration with existing Outlook desktop applications means your exchange Server users can use the archive system right away -- with little or no training.
• Storing Exchange Server e-mail items in native Exchange format lets you extract an e-mail document from the archives, restore it in its original form, and maintain document integrity.

IBM® client options also retrieve e-mail items or attachments. Choose among

• IBM Content Manager Windows® client or e-client
• IBM Content Manager OnDemand client, and
• standard Web browsers.

Gain archiving and document management benefits:

• Higher productivity -- Exchange Server documents are archived and retrieved within seconds and still immediately available after several years. Search times are shortened. Operations are more efficient.
• E-mail and document content security. E-mails and attachments are protected against unauthorized access.
• Operating cost savings -- Centrally administered e-mail archives automatically off-load aging items in batches, based on administrator-defined profiles and parameters. Space saved by
• offloading aged items cuts maintenance costs, archive administration, and storage costs for your Exchange 2000 systems.
• Storage capacity -- Optical disk jukeboxes and tape libraries can store billions of documents on a single storage device.